Bytes Of Information

Microsoft Word 2010 Tips and Tricks

By

Scott Sekinger

6/6/14

 

Word 2010 is very powerful word processor, which has grown and evolved over time.  This article will give some tips to make a Word 2010 Power User by telling you how to use the ribbon, giving some useful keyboard and mouse shortcuts.

How to use the Ribbon

Word 2010 has a Ribbon interface, which is different from interface that Word 2003 and older versions had.  Microsoft thought it was time for a change.  Whether you like it or not the ribbon will probably here for a while.  Below is a table which goes through the different tabs.

Ribbon Tab

What Commands Are in Each Tabs

Home

Clipboard, Font, Paragraph, Styles, and Editing

Insert

Pages, Tables, Illustrations, Links, Header and Footer, Text, and Symbols

Page Layout

Themes, Page Setup, Page Background, Paragraph, and Arrange

References

Table of Contents, Footnotes, Citation and Bibliography, Captions, Index, and Table of Contents

Mailings

Create, Start Mail Merge, Write and Insert Fields, Preview Results, and Finish

Review

Proofing, Language, Comments, Tracking, Changes, Compare, and Project

View

Document Views, Show, Zoom, Window, and Macros

Design (Table Tools appears while you are in a table.)

Commands that allows you to change the design of the table.

Layout (Table Tools appears while you are in a table.)

Commands that allows you to change the layout of the table.

 

Press the ALT key bring up letters that along with the ALT keys will give you fast access to the tabs

 

 

Keyboard Shortcut

Word 2010 has tons of keyboard shortcuts that will make you very efficient in using Word 2010.  Below is a table of what I consider to be the useful keyboard shortcuts.

Manage Documents in Word

Keyboard Shortcut

What the Keyboard shortcut Does.

F12

Saves As

Ctrl+S

Saves document under the current name.

Cntl+n

Creates a new document

Ctrl+o

Open document

Ctrl+w

Closes current document

Ctrl+F6

Allows you to switch between multiple documenrs

AL+f,r

Allows you to open recent documenrs.

Ctrl+P

Allows you to print or preview a document before printing.

 

Moving around in a document

Keyboard Shortcut

What the Keyboard shortcut Does.

End / Home

Jumps to End or the beginning of a line.

Ctrl+Left Arrow

Ctrl+Right Arrow

Jumps one word to left.

Jumps one word to  right

Ctrl+Up Arrow

Ctrl+Down Arrow

Jumps one ling up.

Jumps one line down.

Page Up

Page Down

Moves Up one page

Moves down one page.

Ctrl+Home

Ctrl+End

Jumps to the beginning of the document

Jumps to the end of the document

F5 or Crtl+G

Allows you jump other locations in the document

Ctrl+F

Allows you to search the document for a word, phrase, or sentence.

 

Selecting Text

Keyboard Shortcut

What the Keyboard shortcut Does.

Ctrl+A

Selects everything

Shift+Right Arrow

Shift+Left Arrow

Selects one letter to the right.

Selects one letter to the rleft.

Shift+UP Arrow

Shift Down Arrow

Selects one line up

Selects one line down.

Shift+Page UP

Shift+ Page Down

Selects one page up

Selects one  page down.

 

Undo Copy and Paste

All of the copy and cut shortcuts requires you to select the text.

Keyboard Shortcut

What the Keyboard shortcut Does.

Ctrl+C

Copies currently selected text.

Ctrl+V

Pastes currently selected text.

Ctrl+X

Cuts currently selected text.

Ctrl+Shift+C

Copy text format

Ctrl+Shift+C

Paste text format

Ctrl+K

Pastes text with source formatting

Ctrl+T

Paste text only (No formatting at all)

 

Other Shortcut Keys

Keyboard Shortcut

What the Keyboard shortcut Does.

F1

Help

F7

Brings up the Spelling and Grammar Dialog box

Ctrl+h

Brings up the Search and Replace box

Shift+F4

Repeats last find after closing the window

Ctrl+D

Brings up Font Dialog Box.

Ctrl+B

Bolds or un bolds  selected text

Ctrl+i

Italic or un Italic selected text

Ctrl+u

Underline or un underline selected text

Esc

Leaves menus or submenus

Ctrl+F1

Allows you to show or hide the Ribbon.

Alt then w, q

Opens the Zoom Menu.

Ctrl+K

Allows you to insert a link to a website.

Ctrl+Enter

Insets a page break.

 

There a lot more keyboards then in the tables above.  If you want more check out the links below.

1.      Microsoft Office Word 2010 Shortcut Keys [Tips]

2.      Microsoft Office 2010 For Dummies Cheat Sheet - For Dummies

3.      Keyboard shortcuts for Microsoft Word - Word

4.      Microsoft Office 2010 Hot Keys and Shortcuts | Turn Key Office

5.       Office 2010 Productivity Tips: Mastering Keyboard Shortcuts

 

 

 

Mouse Shortcuts

Word 2010 has some useful mouse shortcuts that will make you very efficient in using Word 2010.  Below is a table of what I consider to be the useful mouse shortcuts.

Action

Mouse +Keyboard

Quickly highlight large amounts of text

Click the mouse once at the beginning of the desired text to place the cursor there. Then find the end of the desired text. Hold down the Shift key and click at the desired end spot. All the text in between will be selected.

Quickly highlight a single word

Double-click anywhere in a word and it is highlighted.

Quickly select an entire line

Click once on the left side opposite the desired line. Make sure you are far enough to the left so that the cursor has changed to an arrow.

Quickly select multiple lines

Click and hold down the mouse button on the left side opposite the first desired line. Drag the mouse down to include all desired lines and release. Make sure you are far enough to the left so that the cursor has changed to an arrow

Quickly select an entire paragraph

Double-click on the left side opposite the desired paragraph. Make sure you are far enough to the left so that the cursor has changed to an arrow.

You can also triple-click within the paragraph to select it.

Quickly select an entire document

At the left hand margin of the screen triple click the mouse.

Quickly select a sentence

Hold down the Control key and click once within the sentence.

Quickly copy a block of text to anther document

 Select the desired block of text. Then, holding down the Control key, click inside the selected text. Continue to hold down the Control key and the left mouse button and drag the text to the desired location. Release the Control key and the mouse button

Quick access additional features

Right clicking in a document gives selections of features like copy, cut, paste options.